Minimal CLIN Information

The first step is to click [ Add ], then enter a CLIN, such as "0001".

Then fill in the fields as shown at right.   There are a few things to keep in mind:

•The NSN should be of the form: nnnn-nn-nnn-nnnn.

•The Noun may include lowercase - it will be printed in uppercase.

•Enter 12 for the quantity (will use it later)

•[ Date ] is an easy way to enter the ship date, which should be in the form: MM/DD.

We have skipped over some of the fields, not used some features, all of which is explained in Advanced Mode.

New Shipment Dialog

In this step we will create 12 unit container labels, one for each item.  Start in the Item Container Labels section at the bottom of the view, and do the following:

•Click [ New ] to create a new set of labels.

•Because this is the first time we needed the contract and shipment numbers, the New Shipment dialog will pop up.

oEnter a Contract Number that looks like N00555-18-A-TEST.

oEnter a Shipment Number that looks like XYZ0001, and the <Tab> key.

oThe Reference Number will be created, if not click [ Assign Automatically ].   More about Reference Numbers later on.

oThe Document Type should default to Standard Shipment, which is fine for this.

oClick [ Ok ] to move on.

Format Selection By Features

At this point the Container Label Printing dialog will pop up.  The top portion of it allows you to select from default label formats by their features and intended packaging level.   It will likely already have Unit selected as the Container Type.  

Next, select 2D PDF417 as the desired feature.  This should cause the 129UCL-CN4  (Unit Container with 2D Symbol, which was introduced by Rev P, Change Notice 4) format to appear as the Format ID.   If not, be sure the Container Level is set to Unit.

Printing the Labels

Printing Controls

The next thing to do set the number of items in each container, which is probably already done, as shown in the example at right.   The Quantity in Container is 1, which means 12 labels will be printed.  Finally, check to make sure that Label Stock is 3x4 Laser (or some other size Laser stock).  

Print Confirmation

The [ Print ] button will start the process, bringing up the Print Job Control dialog, confirming that the labels should be printed immediately, and showing your default printer as the destination.  Ignore the other controls and hit its [ Print ] button (you will get a chance to select the actual printer).

Unit Container Label

Next is the ubiquitous Windows Print Dialog, which will allow you to select the printer you want to use.  You can also use a PDF writer or OneNote or something else to see the labels. The result will be something like the label at right.

When done, click [ Save & Close ] to return to the Line Item view.

Item Container Labels
(Main View)

Item Container Labels
(Main View)

Creating the exterior container labels is slightly easier than creating the unit labels because the contract and shipment number have already been entered.  For shipments that do not require unit labels you would just skip Step 2.

Select the Format

1.Start in the Main View by selecting [ New ] in the Item Container Labels section.  The Container Label Printing dialog will pop up.  

2.Select Exterior for the Container Type.  

3.Select 2D PDF417 as the desired feature.  

4.This should cause the 129XC2D  (Exterior Container with 2D Symbol) format to appear as the Format ID.   If not, be sure the Container Level is set to Exterior.

Describe the Container Dimensions

1.Set the Weight to 12

2.Set the Cube  (optional as of Revision R) to 2

Describe the Container Contents

Notice that the Quantity in Container starts out the same as the CLIN Quantity to Label, which is 12 in this case. Labeling assumes that all of the unit containers are going into the same exterior container, so we will only need to print one label.   Change the Quantity in Container to 4, and the Labels to Print will change from 1 to 3, and below there it will say that it will "Print 3 labels at 4 EA".  

The Remainder section does not come into play in this scenario.  But had we entered 5 units per exterior, there would have been 2 units left over.   The weight and cube of that container would be entered in that section, and the print summary would have changed to:

Standard Exterior Format

Print 2 labels at 5 EA
Print 1 label at 2 EA

Printing the Labels

The printing process is the same as described above for unit containers, except that the Label Stock for a 129XC2D is 4x6 Laser.  Clicking [ Print ] confirms the command while providing an opportunity to print the labels or save them to a print queue.   Clicking [ Print ] again presents the standard Windows Print Dialog, where the actual printer may be selected.

The standard exterior container label has a lot of empty space reserved for shelf-life, additional description, etc, along with up to five serial numbers.  There are other more compact formats that fit on a 4x3-inch label.   You can pick one of those using the [ Format Menu ] button,  or choose it to be the default format for exterior containers.