Solutions > GFP Automation

GFP Process Flow

Processing serial-managed Government-Furnished Property (GFP) involves two dependent challenges that differentiate it from standard shipment processes:

•WAWF Reparable Receiving Report

•Transfer of custody in the IUID Registry

MIL-Comply GFP Automation focuses on UID-required items that are under maintenance, repair and overhaul (MRO) by contractors. There are similarities to, and overlap with, the handling new acquisition UID items. This makes it a good fit for MIL-Comply. The handling of Government-Furnished Material (GFM) and Government-Furnished Equipment (GFE) fall outside of the MIL-Comply design footprint. See how GFP fits into UID Data Management in MIL-Comply.

The first challenge when shipping GFP is to ensure that items are shipped on a Reparable Receiving Report (RRR) rather than the standard Receiving Report (RR/DD250) used for new acquisition. Besides being a violation of DFARS, WAWF will reject RRs for items in the IUID Registry. Shipping an unregistered GFP item on a standard RR creates a big problem because the item is registered as newly acquired at the cost of repair, entering service on the ship date.

Before you can ship on a WAWF RRR, custody of GFP items must be acknowledged in the IUID Registry. GFP items not found must be added to the IUID Registry by the servicing contractor. There is also a requirement to add some data that may not have been required when the item was first sold.

MRO activities may involve change of item part numbers, which must be performed in conjunction with the Registry. And items which have reached end-of-life need to be scrapped and/or replaced under warranty, requiring different IUID Registry transactions.

Sounds complicated, right? It is, but MIL-Comply does most of the hard work, automatically. It knows to send a Reparable Receiving Report (RRR) to WAWF instead of a standard RR, although the user may hardly notice that this is happening. Items replaced under warranty are shipped on a Property Transfer (DD1149), rather than a RRR.

Servicing GFP is composed of four distinct steps:

•Acknowledgment of Custody to the IUID Registry

•Maintain appropriate action:

oMaintain, Repair or Overhaul

oReplace

oScrap

•Mil-Std-129 Labeling for Shipment

•Submission of RRR or DD1149 to WAWF

MIL-Comply can be used to simply handle the UID Registry part of GFP servicing, although it makes more sense as part of an integrated WAWF process for GFP, receiving reports and invoicing transactions.